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Osceola County Historical Society

Full Time Executive Assistant

 

Job Description:

Title                 FT Executive Assistant

Reports to       Executive Director

Apply to:

E-mail Donnita Dampier at Donnita@osceolahistory.org with your resume and cover letter.

Job Summary:

 

The Executive Assistant is a strategic partner within the Historical Society, and reports directly to the Executive Director. The Executive Assistant works independently performing a range of complex and confidential administrative and clerical support duties. The Executive Assistant provides excellent communication and interpersonal skills, and has the ability to provide information and service to a wide range of internal and external contacts. Duties include working the reception area of the Osceola County Welcome Center and History Museum, and assisting visitors with area information, including local lodging, attractions and restaurants. The Executive Assistant will manage the retail gift shop at the Welcome Center and Pioneer Village locations, oversee the maintenance of the Welcome Center, and work all special events. The Executive Assistant must be extremely organized and capable of streamlining job duties to increase efficiency.  This position includes some weekends and evening assignments.

 

Job Functions:

 

  • Knowledgeable in departmental policies and procedures.
  • Provides a wide range of support including: composing and editing letters, creating reports and presentations.
  • Proficient in word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical applications.
  • Daily bookkeeping and payroll reporting and processing, working in partnership with OCHS contracted accounting firm.
  • Manages multiple calendars, schedules meetings, appointments, and travel arrangements.
  • Coordinates events which include staff, board, and members.
  • Answers phone calls, mail, and e-mail messages. Pick up mail daily.
  • Maintains organizational records under the direction of the Executive Director.
  • Reviews and maintains contracted services including accounting firms, phone services, office equipment, etc.
  • Places office supply orders, oversees maintenance and record of office equipment.
  • Retail Gift Shop management- maintain inventory and sales of gift shop merchandise, order as needed and as budget allows; maintain ticket sales operations at Welcome Center and Pioneer Village gift shops; will be responsible for all monetary transactions including admissions and gift shop purchases following OCHS written procedures.
  • Work from the established Facility Maintenance Plan and oversee all aspects of maintenance according to needs and budget restraints at the Welcome Center; Through continuing inspections and direction to volunteers and staff, ensure that the building and grounds appearance is exemplary; Develop and direct the implementation of the building and grounds disaster and recovery management protocols; closely monitor the HVAC systems to maintain an environment that supports conservation of the collection; Develop, implement, and monitor the annual maintenance operating budget and the budget for capital improvements including work assigned to outside agencies.
  • Work with Executive Director and committees to develop the Facilities Budget each year and work within that approved budget annually.
  • Work with the Executive Director, Office Manager and committees to develop, maintain and implement the OCHS Operations Plan.

Minimum Requirements:

  • 2-4 year’s professional experience in office administration and customer service. Solid working knowledge of office processes and business policy, related computer software and electronic communication tools. Proven interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy. Ability to work across teams and with a variety of projects.

 

Qualifications:

  • Excellent computer skills and management experience required
  • Excellent written and verbal communication skills
  • Ability to effectively manage multiple priorities
  • Ability to work across departments in a fast-paced environment

 

Hours:

            

The Executive Assistant is a full time position and requires a minimum of 40 hours per week. Some weekends and evenings are required. Bi-Weekly staff meetings are required. Must work all organization special events.

 

Disclaimer:

 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Osceola County Historical Society

Guest Service Attendant & Tour Guide

Job Description:

Title                               Guest Service Attendant & Tour Guide

Reports to                  Program Director

Apply to:

E-mail larissa@osceolahistory.org with your resume and cover letter.

Job Summary:

Guest Services Attendant offers positive and welcoming interactions for guests to the Osceola County Welcome Center and History Museum and the Pioneer Village at Shingle Creek by greeting, assisting with questions and providing information, and giving tours of the facilities.

 Job Functions:

  • Operate the front desk and gift shop of the Welcome Center and History Museum and Pioneer Village.
  • Conduct informative and entertaining tours of the History Museum & Pioneer Village.
  • Assist guests with information on the immediate area and expanded area as it relates to tourist attractions, accommodation, shopping, etc. via telephone and face to face.
  • Conduct all opening and closing procedures of the Welcome Center and History Museum and Pioneer Village.
  • Conduct daily custodial duties.

Requirements:

  • Excels in giving excellent customer service
  • Knowledge of the Central Florida Area as it relates to tourism.
  • Knowledge of the Central Florida Area as it relates to Nature.
  • Broad knowledge and love for the History in Osceola County especially the time of late 1800’s – early 1900’s
  • Positive attitude to public speaking towards groups of various ages is essential in this role
  • Cash Handling experience.
  • Pleasant telephone manner.
  • Bilingual in Spanish, French or Portuguese is preferred.

Hours:

PART-TIME  1-3 Days per week.  (Weekend availability required)

$9.00 per hour

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


Osceola County Historical Society

Intern, Programming and Education

 

Job Description:

Title                             Intern, Programming and Education

Reports to                  Program Director

Apply to:

E-mail larissa@osceolahistory.org with your resume and cover letter.

Job Summary:

Advance OCHS’s mission by assisting in creating, implementing, and evaluating a comprehensive educational and outreach program for the organization.

Job Functions:

  • Assist in the development and implementation the educational programs for the organization including but not limited to student, family and adult educational programs at OCHS facilities and in other locations.
  • Works with other community organizations (civic groups, Osceola County School Board, Osceola County Library, etc.) to develop relationships and programs to further the mission of OCHS.

Minimum requirements:

  • College student in Education, History, Museum Studies or a related field.

Qualifications:

  • Experience with Microsoft Office and computer knowledge needed.
  • Ability to develop educational curriculum.
  • Strong problem solving skills and adaptable to change.
  • Strong communication skills.

 Hours:       

The Intern for Programming and Education is an unpaid internship.  Operational hours for the Osceola County Historical Society are 9am-5pm.

 Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


 Osceola County Historical Society

Intern, Collections and Archiving

 

Job Description:

Title                             Intern, Collections and Archiving

Reports to                 Curator and Collections Manager

Apply to:

E-mail kayla@osceolahistory.org with your resume and cover letter.

Job Summary:

Advance OCHS’s mission by assisting in accessioning, preservation of the collection, maintaining professional standards in archives, helping to design and create permanent and temporary exhibits, overseeing volunteer activities, and handling research requests while following the Collections Policy of the Historical Society.

Job Functions:

  • Work with staff to inventory, catalogue, analyze, exhibit, and maintain valuable objects and collections for the benefit of researchers and the public.
  • Assist in temporary exhibit research and development.

Minimum requirements:

  • College student in Education, History, Museum Studies or a related field.

Qualifications:

  • Experience with Microsoft Office and computer knowledge needed.
  • Ability to develop educational curriculum.
  • Strong problem solving skills and adaptable to change.
  • Strong communication skills.

 Hours:

The Intern for Collections is an unpaid internship.  Operational hours for the Osceola County Historical Society are 9am-5pm.

 Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


Osceola County Historical Society

Now hiring a Marketing and Events Intern

 

Job Description:

Title                            Marketing and Events Intern

Reports to                  Marketing and Events Director

To Apply:

E-mail rachel@osceolahistory.org with your resume and cover letter.

Job Functions:

  • Contribute to our quarterly electronic magazine; assist with organizing articles and photos; assist with editing process
  • Draft press releases, social media postings, blog posts and editorials for local/tourist publications.
  • Ability and interest to learn Hubspot and WordPress in order to help maintain social media outlets, the OCHS blog and OCHS Website
  • Assist with developing a press kit with information on the Osceola County Historical Society, Osceola County Welcome Center and History Museum, Research Center and the Pioneer Village at Shingle Creek.
  • Assist with event logistics and planning for Dine with the Departed, Pioneer Day, Exhibit Receptions, etc.
  • Other assigned duties

Qualifications:

  • Proficient in Microsoft Office
  • Knowledge of Social Media Outlets
  • Preferred but not required knowledge of WordPress and Hubspot (ability to learn)

Hours:

8+ hours per week (non-paid internship)

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

 

 

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